Volunteer Opportunities

Volunteers are welcomed and encouraged to assist in a variety of ways in our schools. However, in order to keep our children safe, all volunteers are subject to legal and administrative procedures set by the Iroquois School District Board of Directors.

Please review Policy No. 916. - Volunteers (found below), which states all requirements necessary for all Volunteers.

Individuals interested in serving as a Volunteer should complete the following steps:

  1. Print out and complete the District's Volunteer Application Form.
  2. Obtain the required clearances listed in the policy below and attach copies of each clearance to your Volunteer Application Form. Links to the applications for required clearances have been provided for your convenience.
  3. Submit everything to the person directly involved with and overseeing the program you wish to work with.
  4. Upon authorization from the program director/teacher/coach/advisor, approval by the building principal will be sought. Final approval is then decided upon by the School Board at its monthly school board meeting.
  5. You will not be permitted to volunteer until Board approval is obtained.

 

 

 

 

Iroquois School District
Board of Directors Policy

916.  VOLUNTEERS

1.   Purpose

      SC 111

      Title 22

      Sec. 8.1 et seq

      23 Pa. C.S.A.

      Sec. 6301 et seq

The Board encourages the use of volunteers to perform appropriate tasks within district schools. The purpose of volunteers in the school is to augment the educational and support resources available to students through the use of the diverse talents and skills of community members. The Board recognizes that community volunteers can make valuable contributions to the educational and extra-curricular programs. The use of community volunteers is endorsed by the Board, subject to legal requirements and administrative procedures.

2.   Definitions

Volunteer - a Volunteer is an adult serving in an unpaid position in which they are responsible for the welfare of a child or have “direct contact with children” (care, supervision, guidance or control of children, or routine interaction with children through any program, activity or service sponsored by the district).

 

Mandated Reporter - volunteers who, on the basis of the individual’s role as an integral part of a regularly scheduled program, activity, or service, accept responsibility for a child are considered Mandated Reporters as per the Child Protective Services Law and any other applicable laws or regulations.

 

Visitor - an adult whose presence with children does not rise to the level of a Volunteer. Visitors include, but are not limited to:

 

1.     A parent, grandparent, guardian or other family member who visits the district to participate in a celebration or district-sponsored family time;

 

2.     Adults who attend District sponsored community events, athletic events or extracurricular events; or

 

3.     Vendors, guest speakers, guest readers, or other adults invited to the District on an occasional basis.

 

Visitors are governed by Policy 907.

 

 

3.   Authority

 

The Board authorizes the selection and use of parents/guardians, community members, and others as volunteers to assist and supplement regular district staff.

4.   Delegation of

      Responsibility

The building principal or designee shall be responsible to oversee the selection and assignment of volunteers.

 

5.   Guidelines

Under no circumstances shall a volunteer be considered an employee of the district. A volunteer shall receive no wages or other valuable consideration for the performance of volunteer services. The volunteer position is not a right, but rather a privilege that is conferred by the Board and the administration. As such, any volunteer position or volunteer may be eliminated at any time for any reason or no reason.

 

Although not required by the Board, all volunteers are encouraged to undergo Mandated Reporter Training. The district will provide information regarding state approved training programs during the application process.

 

This policy shall be liberally construed to protect school district students and staff. Consistent with this policy, the administration and/or the solicitor are authorized and directed to pursue any appropriate investigative procedure deemed necessary.

 

Required Clearances

      SC 111

      Title 22

      Sec. 8.1 et seq

      23 Pa. C.S.A.

      Sec. 6301 et seq

Volunteers shall, prior to approval by the Board, submit to the district for review and verification original:

 

1.     Federal criminal history report (finger prints) (Act 114);

2.     Criminal history report from the Pennsylvania State Police (Act 34);

3.     Child abuse history clearance from the Pennsylvania Department of Human Services (Act 151).

 

All required criminal history reports and child abuse clearances shall be provided in the form and manner prescribed by Act 34 and Act 114 of the Pennsylvania Public School Code, and Act 151 (Child Protective Services Law), and must not be dated more than one (1) year prior to the date of approval by the Board.

 

1.     New volunteers must have clearances in order to be approved for their positions.

 

2.     Existing volunteers who do not already have clearances must get them by July 1, 2015, and those with clearances that will be more than three years old on July 1, 2015, must get new ones before July 1, 2015.

 

 

 

Clearance Procedures

 

1.     Volunteers shall supply at their own expense satisfactory Act 34 (PA Criminal History) and Act 151 (PA Child Abuse) clearance reports and a FBI Federal Criminal History Record and be cleared by the school Superintendent or designee before any contact with school students can be allowed.

 

2.     Original copies of clearances must be submitted for verification by Business office staff. Copies of these clearances will be maintained in the district office.

 

3.     If under the law the volunteer’s Act 34, Act 151, or FBI report would preclude the volunteer from being hired as an employee, then the person shall not be a volunteer.

 

4.     Required clearances must be resubmitted every thirty-six (36) months. If all clearances are submitted at one time, the date of the oldest clearance establishes the renewal date.

 

5.     Clearances obtained from a professional/volunteer service may be accepted as long as original copies and dates meet the requirements of this act.

 

Fees/Reimbursement

 

Upon receipt of a completed volunteer application and a “no record” status on all clearances, the district will provide reimbursement for original clearance fees.

 

Self-Reporting - All volunteers must provide the district written notice of any arrest, conviction or naming in a report of child abuse. If an arrest or conviction, the notice must be made on PDE From 6004. Failure to accurately report within seventy-two (72) hours may subject the volunteer to criminal prosecution.

 

Volunteer Status

 

Approved volunteer status is considered valid and active as long as:

 

1.     The volunteer is not removed from volunteer status by the Board or administration;

 

2.     Required clearances are resubmitted every thirty-six (36) months;

 

3.     State or federal law does not require action by the district.



 

It shall be the policy of the Board that a volunteer, whether directly or indirectly, involved in education or in an extracurricular activity, will not have contact with students during school or school-related activities if s/he has any record of violence or abuse.

 

Volunteers must adhere to the following rules, regulations, and policies of the district, including those concerning confidentiality of student information:


1.     As applicable, volunteers shall meet any standards, which may be mandated by federal, state, or local government, or by the Board or administration, from time to time. The volunteer must agree to be bound by all applicable privacy laws and regulations. The volunteer shall adhere to all rules, regulations, and administrative guidelines governing the conduct of district employees.

 

2.     Volunteers will not be permitted to directly administer student discipline.

      42 Pa. C.S.A.

      Sec. 8337.1

3.     Volunteers will not be permitted to administer first aid, unless certificated or licensed to do so and only in the case of an emergency.

 

4.     Volunteers shall not be asked to assume the professional responsibilities of the school staff, but may, under the direction of a staff member who has been granted administrative permission, provide assistance in an identified activity that is supportive, reinforcing or enriching in nature.

 

5.     Except as specifically authorized, volunteers shall not be permitted to operate any district vehicles, and volunteers shall not be permitted to transport students in personal vehicles in support of any school program. Volunteers who transport students in personal vehicles are not covered by automobile liability insurance provided by the district. Insurance coverage in this situation is through the volunteer’s own insurance carrier.

      20 U.S.C.

      Sec. 1232g

      34 CFR

      Sec. 99.30, 99.31

6.     No volunteer shall be permitted to access, review, disclose, or use confidential student information, or participate in conversations in which confidential student information is discussed and shall follow all regulations of FERPA and HIPPA, unless specific consent is obtained as required by law. Examples of such information include, but are not limited to: grades, class standing, standardized or other test scores, attendance records, disciplinary records, other educational records, individualized educational plans, health data, family and background information, and any other verified or unverified information contained in a student’s file maintained by teachers, administrators, or the district. Each volunteer shall keep strictly confidential all information he or she may learn during the course of performing services about the students enrolled in the district.

 

 

 

References:

School Code – 24 P.S. Sec. 111, 510, 1418

State Board of Education Regulations – 22 PA Code Sec. 8.1 et seq.

State Department of Health Regulations – 28 PA Code Sec. 23.44

Child Protective Services Law – 23 Pa. C.S.A. Sec. 6301 et seq.

Judiciary Code – 42 Pa. C.S.A. Sec. 8337.1

Family Educational Rights and Privacy Act – 20 U.S.C. Sec. 1232g

Family Educational Rights and Privacy Act Regulations – 34 C.F.R. Sec. 99.30,     99.31


 

​​​​​

Website by SchoolMessenger Presence. © 2017 West Corporation. All rights reserved.